Production Coordinators
Skilled production office management that keeps your Peruvian production organized and on schedule.
Production planning in Peru needs deep knowledge of local vendors, logistics networks, and admin systems. Our coordinators run the day-to-day backbone of your production. That work covers forms, travel plans, gear rentals, and communication between departments across Lima, Cusco, Arequipa and beyond. They partner with production managers and line producers to keep every detail organized, so small oversights never grow into costly delays.
Through NeedAFixer's Peru network, we connect you with production coordinators who bring strong structure and local know-how to each project. Our pros keep close ties with the PromPerú Film Commission and local vendors. Those ties drive efficient logistics for features, series, and commercial shoots from pre-production through wrap.
ACT 01
Capabilities
Complete Coordination Services
From production office setup through wrap, our coordinators provide the backbone that keeps productions running smoothly.
01
Office Management
- Production office setup
- Communication systems
- Document management
- Supplies procurement
- Office operations
Headquarters
02
Travel & Accommodation
- Flight bookings
- Hotel coordination
- Ground transportation
- Per diem management
- Travel documentation
Travel Logistics
03
Crew Coordination
- Crew deal memos
- Start paperwork
- Schedule distribution
- Contact management
- Crew communications
Team Organization
04
Administrative Support
- Purchase orders
- Petty cash tracking
- Invoice processing
- Vendor liaison
- Production reports
Admin Excellence
ACT 02
Why Us
Why Choose Our Production Coordinators
01.
Local Vendor Network
Our coordinators keep deep relationships with Peruvian vendors, rental houses, and service providers across Lima, Cusco, Arequipa. They know who delivers on time, who gives the best rates, and how to source special gear locally.
02.
Scheduling Expertise
Complex shooting schedules across Peru need a firm grasp of local logistics, transport timelines, and regional factors. Our coordinators build workable schedules that respect Peruvian working norms and keep shoots on track.
03.
Bilingual Coordination
Our coordinators bridge global crews and local Spanish-speaking vendors, authorities, and crew. Fluent bilingual planning removes confusion and keeps your Peruvian production running smoothly.
04.
Regulatory Knowledge
From hiring forms to vendor compliance, our coordinators know Peruvian production rules and admin needs. They handle permits, tax records, and crew forms that meet every local standard.
On Location
Lima production-office backbone across coast, Andes and Amazon
Production planning in Peru sits inside a Lima production-office tradition shaped by Tondero, Cinesphere, Audiovisual Project Perú, Big Bang Films and Inca Producciones. The coordinators on our roster came up through that scene. From there they moved into global features, streamer series and brand campaigns. These projects arrive under DAFO certification, the Ley 26370 rebates framework, and the Ibermedia co-production support run by the Ministerio de Cultura.
They run production offices in Miraflores, Barranco and San Isidro. For crews spread between the coast, Cusco at 3,400 metres and the Amazon basin out of Iquitos and Puerto Maldonado, they set up phone, WhatsApp and Slack systems. They manage IGV 18 percent invoicing with Peruvian contadores, and they handle the EsSalud, SCTR workplace insurance and AFP or ONP retirement inputs that govern crew payroll in soles. Their grasp of DAFO records, Ibermedia forms, SUNAT customs and ATA carnet planning for incoming gear, plus the Ministerio de Trabajo rules on minors at Andean village shoots, means crew and cast forms move cleanly. Global producers often find that system opaque on first contact in Peru.
On a working day, our coordinators send out call sheets in Spanish and English. They book hotels across the JW Marriott Lima, the Country Club Lima, the Westin Lima, the Belmond Monasterio in Cusco and the Inkaterra lodges. They plan travel through Jorge Chávez Global in Lima Callao, Alejandro Velasco Astete in the city, Rodríguez Ballón in Arequipa and Coronel FAP in Iquitos. Other daily tasks include prepping ATA carnets with SUNAT for incoming camera packages, balancing petty cash in soles, and tracking purchase orders with Lima rental houses.
They work with DAFO and the Ministerio de Cultura on permit filings for downtown Lima, the Sacred Valley, Machu Picchu, Colca Canyon, Lake Titicaca and the Amazon. They file Ley 26370 certification, run bilingual Spanish-Quechua-Aymara planning for Andean village shoots, and keep the production office in line with the line producer's cash-flow forecast week by week. We match coordinators by language profile — mostly Spanish, English and Quechua or Aymara once the schedule reaches the highlands — and by prior credits across the coastal capital, the valley and Amazon basin shoots.
ACT 03
FAQ
Coordination Expertise
What are standard production norms in Peru?
Peruvian shoots follow PromPerú guidelines. You need special permits for heritage sites, altitude planning for Andean shoots, site-level rules for Amazon locations, and labor terms under Peruvian employment law.
How do your coordinators handle scheduling in Peru?
Our coordinators build and keep detailed shooting schedules that fit Peruvian logistics — travel times between locations, vendor availability, local working-hour rules, and weather. They send out daily call sheets, coordinate department heads, and manage schedule changes to keep your production on track across Lima, Cusco, Arequipa, Trujillo.
How do your coordinators manage local vendors?
Our coordinators keep a vetted network of Peruvian vendors for gear, transport, catering, and production supplies. They handle purchase orders, negotiate rates, set up deliveries, and manage vendor ties across Lima, Cusco, Arequipa, so service stays reliable throughout your production.
When should a production coordinator start?
Ideally, a coordinator starts 4-8 weeks before principal photography for features, and earlier for complex shoots. They need time to set up the production office, start crew booking, arrange travel, and build systems before shooting starts.
Do your coordinators handle travel bookings?
Yes, our coordinators manage all travel logistics — flights, hotels, ground transport, and per diems. They schedule arrivals and departures within Peru, handle last-minute changes, and keep every travel record complete.
Do your coordinators speak English?
Yes, our coordinators speak fluent English and Spanish, with experience on global shoots. They handle communication between your team and Peruvian vendors, PromPerú offices, and local authorities across every region, including remote Andean and Amazon locations.
Related Services
Related Support Roles
ACT 04 — On Set
Need Production Coordination?
Tell us about your production, and we'll provide skilled planning support.