Travel Coordinator Services

Here is how this works in practice. Travel coordination on Peruvian productions sits at the intersection of a hospitality network anchored by Lima's luxury and boutique properties, the heritage lodges of Cusco and the Sacred Valley, and the eco-lodge corridor radiating from Iquitos and Puerto Maldonado into the Amazon basin.

Here is the short of it. The coordinators on our roster have built long-running partnerships with Peruvian corporate-travel agencies servicing the major Lima production houses Tondero, Cinesphere and Big Bang Films, and they negotiate production rates with LATAM, Sky Airline and JetSmart for domestic legs between Lima Jorge Chávez Global, Cusco Alejandro Velasco Astete, Arequipa Rodríguez Ballón and Iquitos Coronel FAP, alongside Aerocondor and ATSA Airlines for charter access to remote Andean and Amazon strips.

Here is the breakdown. They handle PeruRail and Inca Rail bookings on the Sacred Valley to Machu Picchu corridor. They source lodging across the full range — from Belmond Monasterio in Cusco, the Inkaterra lodges in the the valley and Tambopata, the JW Marriott Lima, the Country Club Lima and the Westin Lima down through Peruvian boutique hotels, agriturismo-style lodges in the the valley and the eco-lodges along the Madre de Dios river system.

Here is what that looks like on the ground. On a working production, our Peruvian travel coordinators run itinerary running for entire crews and cast across the full pre-production, principal photography and wrap windows, manage tourist-visa and O-1-equivalent work permit applications through the Ministerio del Interior and Superintendencia Nacional de Migraciones for non-resident cast and crew, handle SUNAT ATA carnet logistics on gear moving with the production team, and set up arrival transfers at Lima Jorge Chávez Global, Cusco Alejandro Velasco Astete, Arequipa Rodríguez Ballón and Iquitos Coronel FAP.

Here is how the picture comes together. They keep 24/7 lines open for last-minute rebookings when Sacred Valley rain or Amazon weather shifts the schedule, keep per-diem ledgers aligned with Peruvian payroll norms in soles, manage altitude-acclimatization travel sequencing that routes crews through Cusco's 3,400 metres before climbing toward 4,500 metre passes in the the valley and Colca Canyon, and set up Amazon riverboat transfers and eco-lodge bookings out of Iquitos and Puerto Maldonado. They liaise with the production office on weekly travel manifests, brief incoming cast and crew on arrival logistics and altitude protocols, and act as the on-call escalation point when delays cascade through the schedule. We match coordinators based on production scale, language profile and Peruvian geographic spread.